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MIB seeks 3rd-party audit of existing schemes for continuation beyond 12th 5-Year Plan

MUMBAI: The Ministry of Information & Broadcasting (MIB) has invited proposals for selection of agency/agencies for evaluation of its schemes across information, film and broadcasting sectors to be continued beyond the 12th Five-Year Plan.

The ministry has shortlisted 11 agencies for the assignment. These include National Institute of Public Finance and Policy (NIPFP), National Council of Applied & Economic Research (NCAER), National Institute of Labour Economic Research & Development (NILERD), National Institute of Financial Management (NIFM), Centre for Media Studies, Nielsen India, Sambodhi Research & Communication, GFK Mode, Frost & Sullivan, IMRB International, and Chrome Data Analytics & Media.

The bid submission date is from 6 to 23 June, while the bid will open on 28 June. The total value of the bid is Rs 24 lakh.

The purpose of the proposal is to conduct independent evaluation of the of the ministry’s 12 main schemes and their sub-schemes and to assess the impact of outcomes achieved by the schemes in a comprehensive manner.

The time frame for completion of the evaluation study is one and a half months from the date of issue of work order.

The bidding will be based on quality-cum-cost-based selection. The bidding process will be in two parts—technical bid and financial bid. The technical bid will have 70% weighting and the financial bid will have 30% weightage.

The two bids should be submitted in two separate envelopes. The technical bid will be opened first. The financial bid will be opened only in the case of those bidders who pass the technical evaluation and meet the requisite parameters laid down by the MIB.

The minimum marks for qualifying in the technical bid will be 60. After the technical evaluation is completed, the MIB will notify those bidders who qualify in the technical evaluation meeting the minimum score requirement of 60 marks out of 100.

An evaluation committee headed by MIB joint secretary and comprising officers concerned of the ministry and representatives of the integrated finance wing will scrutinise each proposal with reference to the TOR and financial parameters/norms and make recommendations to the ministry for approval.

A final score will be generated by giving 70% weighting to the score of technical evaluation and 30% to the financial bid and accordingly the work will be awarded to the bidder with the highest final score.

The payment for each assignment will be made in three instalments. The first instalment of 15% of the fees will be given on the signing of the agreement. The second instalment comprising 35% will be paid subject to (a) submission of the draft report (five copies of the draft report including executive summary) within the time frame stipulated in the agreement and (b) a presentation on the draft report being made before the committee in the ministry and the draft report being found to be generally acceptable.

The third and final instalment of 50% will be made on submission of the final report and its acceptance by the government. Any delay in submission of report without due approval by the ministry will attract a penalty of 5% per week and the balance 50% will be forfeited on delay in submission of the report beyond six weeks from the stipulated date. The final payment will be made within eight weeks of acceptance of the report.